SharePoint — Replace Shared Drives with Governed Document Management
A searchable company intranet and governed document management platform — replacing scattered shared drives and email attachments with version control, retention policies, and real permissions.
One Governed Home for Company Knowledge
Files scattered across shared drives, desktops, and email attachments create version-control problems and audit risk. SharePoint gives every department, plant, and project a governed home for documents, with full version history and search.
Document Management
Centralized, permission-controlled document libraries.
- Version history & check-in/check-out
- Document approval workflows
- Full-text search across all content
- Metadata & tagging for fast retrieval
Company Intranet
A branded home for news, policies, and resources.
- Company & department news pages
- Policy & SOP knowledge base
- Employee directory & org chart
- Multi-language support for global teams
Team & Project Sites
Dedicated collaboration spaces for teams and projects.
- Department & project team sites
- Shared task lists & calendars
- Integrated with Teams channels
- Guest access for external collaborators
Records & Compliance
Meet retention and audit requirements automatically.
- Records management & retention labels
- Legal hold & e-discovery support
- Audit logs for sensitive documents
- Data loss prevention policies
Problems SharePoint Solves
Files scattered across shared drives and email attachments
Version-control problems and lost files slow down projects and create audit risk.
Governed Document Libraries
Centralized, permission-controlled document libraries with full version history and retention policies.
No single place to find company policies or SOPs
Employees ask colleagues or dig through email because there's no reliable source of truth.
Searchable Company Intranet
A branded intranet home with full-text search across news, policies, and knowledge base articles.
Audit and compliance requests take days to answer
Finding who accessed or changed a sensitive document requires manually checking multiple systems.
Records Management & Audit Logs
Retention labels, legal hold support, and audit logs make compliance requests straightforward to answer.
Document Management Built for Compliance
SharePoint capabilities Woongjin configures most often for manufacturing and distribution clients with regulatory requirements.
Version History
Every document change is tracked, with the ability to restore prior versions.
Metadata-Driven Search
Find documents by content, tags, or business attributes, not just folder location.
Approval Workflows
Route documents for review and sign-off before publication.
External Sharing Controls
Share specific documents with partners without exposing entire libraries.
Records Retention
Automatic retention and disposition policies aligned to compliance requirements.
Teams Integration
Every Teams channel can have a governed SharePoint document library behind it.
Questions About SharePoint
Can SharePoint really replace our shared network drives?
In most cases, yes. Woongjin plans a structured migration from shared drives to SharePoint document libraries, including permissions mapping and user training.
How does SharePoint handle sensitive or regulated documents?
SharePoint supports retention labels, legal hold, audit logging, and data loss prevention policies that Woongjin configures to match your industry's compliance requirements.
Does SharePoint work with Microsoft Teams?
Yes. Every Teams channel is backed by a SharePoint document library, so files shared in Teams are governed the same way as any other SharePoint content.
Can external partners access specific documents without a full account?
Yes. SharePoint supports secure external sharing and guest access, scoped to specific documents or sites without exposing your full environment.
Ready to Retire Your Shared Drives?
Book a free 30-minute SharePoint assessment. We'll map a migration plan from shared drives to governed document management.